The Annual General Meeting is normally held in October.
- Committee members for the following year are elected at the AGM, by a majority vote. The new Committee normally takes official office seven days later.
- Members wishing to stand for a Committee position must declare their intentions in writing. Committee roles are not fixed in stone, so the exact responsibilities of each individual can be negotiated by the new committee. As the Committee is responsible for the running of the club, however, all Committee members must be prepared to lead club runs.
- A current Club member must be willing to propose a nominated member’s Committee candidacy at the AGM, and another Club member must be willing to second this proposal. Proposers and seconders may be confirmed on the night, if necessary.
- In the event of a draw, a revote will take place. Only fully paid-up members who are a minimum of 18 years of age may cast a vote at the AGM.
All members are free to propose items for discussion, under Any Other Business. Items can be added to the agenda so long as they are raised – either verbally or via email (firstname.lastname@example.org) before the meeting.
Proposals for Constitution amendments are also welcome. Proposals must be submitted in writing to email@example.com, no later than two weeks before the date of the meeting.